MINUTES

Meeting of Council

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Council Chambers
9 James Street, Parry Sound, Ontario
Members Present:
  • Bert Liverance, Reeve
  • Laurie Emery, Councillor Ward 1
  • Tom Lundy, Councillor Ward 1
  • Peter Frost, Councillor Ward 2
  • Earl Manners, Councillor Ward 3
  • Scott Sheard, Councillor Ward 3
  • David Ashley, Councillor Ward 4
  • Rick Zanussi, Councillor Ward 4
  • Darlene Cade Fraser, Councillor Ward 5
  • Dan MacLeod, Councillor Ward 6
Members Absent:
  • Alice Barton, Councillor Ward 4
Staff Present:
  • John Fior, Chief Administrative Officer
  • Maryann Martin, Clerk
  • Shauna Lehtimaki, Director of Legislative & Information Services
  • Cale Henderson, Manager of Development & Environmental Services
  • Josh Badger, Director of Facilities and Operational Services
  • Alana Torresan, Deputy Clerk

The meeting was called to order at 9:15 a.m. 

  • 25-001
    Moved by:Councillor Lundy
    Seconded by:Councillor Sheard

    NOW THEREFORE BE IT RESOLVED that the January 17th, 2025 Council Agenda, be approved.

    Carried
  • 25-004
    Moved by:Councillor Emery
    Seconded by:Councillor Lundy

    NOW THEREFORE BE IT RESOLVED that the Minutes of the Regular Meeting of Council held on December 13th, 2024, be approved. 

    Carried
  • 25-005
    Moved by:Councillor MacLeod
    Seconded by:Councillor Cade Fraser

    NOW THEREFORE BE IT RESOLVED that the Minutes of the Committee of the Whole Meeting held on December 12th, 2024, be approved. 

    Carried

Reeve Liverance welcomed Nicole Carpenter of Georgian Bay Forever (GBF) to the meeting.

Ms. Carpenter provided an overview of GBF's 2024 phragmites management efforts within the Township of The Archipelago. She reported that 42 sites with phragmites were identified during the year, with 29 sites successfully eradicated and 11 additional sites cut by community members. Ms. Carpenter informed Council that GBF is in the early stages of establishing the Georgian Bay Phragmites Collaborative, a partnership involving local municipalities, First Nations, Ontario Parks, and community-based organizations. She requested that Council consider a $5,000 contribution within the 2025 budget to support GBF’s continued efforts.

Council posed several questions to Ms. Carpenter and discussed the ongoing challenges of collaborating with the Ministry of Transportation to address phragmites along Provincial highways.

Reeve Liverance thanked Ms. Carpenter for her presentation and confirmed that her funding request will be considered during the 2025 budget deliberations.

Reeve Liverance welcomed Nadine Hammond of the West Parry Sound District Museum to the meeting.

Ms. Hammond provided an overview of the Museum's 2024 programs and exhibitions. She explained that, based on the financial contribution formula established last year, participating municipalities are asked to contribute 4% of their tax assessment. For 2025, Ms. Hammond reported that the Archipelago’s requested contribution is $34,000.

Council asked several questions regarding the Museum’s 2025 budget and membership revenue.

Reeve Liverance thanked Ms. Hammond for her presentation and confirmed that her funding request will be considered during the 2025 budget deliberations.

Reeve Liverance welcomed MPP Graydon Smith to the meeting. 

MPP Smith presented John Fior, Chief Administrative Officer, with a certificate in recognition of his 30 years of dedicated public service in the municipal sector. MPP Smith extended his best wishes to Mr. Fior on his upcoming retirement.

Reeve Liverance welcomed Sarah Vereault and Rebecca Elphick of J.L. Richard & Associates, along with Josie-Ann Tessier and Jenn Braun of Blue Huron Environmental, to the meeting.

Ms. Vereault provided a status update on the Pointe au Baril Lands Project, including an overview of the Phase 2 findings. While no archaeological resources were identified on-site, species-at-risk habitat was discovered, requiring authorization from the Ministry of the Environment, Conservation and Parks (MECP) before any development or site alteration can proceed. A preliminary conceptual plan was presented, outlining the potential for a mix of semi-detached and single-detached homes on the property.

Ms. Vereault also detailed the next steps involved in Phases 3, 4, and 5 of the project and presented options for Council’s consideration in light of the species-at-risk habitat discovery.

The presenters addressed Council’s questions regarding potential timelines for discussions with MECP and the likelihood of the lands being approved for development.

Following discussion, Council directed staff and the consultants to prepare a scope and budget for engaging with MECP to assess the potential impact of the species-at-risk development permitting process. Additionally, staff were directed to collaborate with local Indigenous communities to address species-at-risk habitat considerations on the site.

  • 25-017
    Moved by:Councillor Frost
    Seconded by:Councillor Cade Fraser

    NOW THEREFORE BE IT RESOLVED that Council move into a CLOSED MEETING at 2:08 p.m., pursuant to Section 239(2)(e) of the Municipal Act, 2001, S.O. 2001, c.25, as amended to deal with (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

    Carried

6.1
Legal Matter

 
  • 25-018
    Moved by:Councillor Ashley
    Seconded by:Councillor Emery

    NOW THEREFORE BE IT RESOLVED that Council move out of a CLOSED MEETING at 2:13 p.m.

    Carried
  • 25-002
    Moved by:Councillor Lundy
    Seconded by:Councillor Frost

    NOW THEREFORE BE IT RESOLVED that Council approves the stopping up, closure and conveyance of the original shore road allowance fronting 29 Ginn Beach Drive, on the basis of a straight-line extension of the side lot lines.

    Carried
  • 25-003
    Moved by:Councillor Sheard
    Seconded by:Councillor MacLeod

    NOW THEREFORE BE IT RESOLVED that Council approves the stopping up, closure and conveyance of the original shore road allowance fronting 375 Georgian Bay Water, on the basis of a straight-line extension of the side lot lines.

    Carried
  • 25-006
    Moved by:Councillor Emery
    Seconded by:Councillor Manners

    NOW THEREFORE BE IT RESOLVED that Council receives the January 2025 Revised Council Directions Report, as distributed.

    Carried
  • 25-007
    Moved by:Councillor Lundy
    Seconded by:Councillor Ashley

    NOW THEREFORE BE IT RESOLVED that Council receives the revised January 2025 Council Correspondence listing.

    Carried
  • 25-008
    Moved by:Councillor Sheard
    Seconded by:Councillor Cade Fraser

    NOW THEREFORE BE IT RESOLVED that Council hereby authorizes Councillor Frost to attend Great Lakes Day in Washington, DC, from March 5 to 7, 2025.

    Carried
  • 25-009
    Moved by:Councillor Manners
    Seconded by:Councillor Frost

    NOW THEREFORE BE IT RESOLVED that Council approve the Deputy Reeve's remuneration, establishing it at a midpoint between the compensation for the Reeve and Councillors, totaling $37,401.84, effective January 1, 2025.

    Carried

Several Members of Council reported that they have received correspondence from ratepayers regarding the delay in finalizing the Memorandums of Understanding (MOUs) to allow local snowmobile clubs to use trails on Township property. 

Josh Badger, Director of Operations and Facilities, stated that the revised MOUs will likely be finalized with all legal parties before the next Council Meeting. As such, the resolution before Council will authorize staff to sign the agreement as soon as it is finalized.

  • 25-010
    Moved by:Councillor MacLeod
    Seconded by:Councillor Ashley

    WHEREAS Council had previously approved the use of snowmobile trails on municipal property in both the North and South Archipelago with North East Georgian Bay Snowmobile Club (By-law 25-2024) and Six Star Snow Riders Club (By-law 44-2024); and

    WHEREAS the agreements were returned from the Snowmobile Clubs with the request to amend the indemnification clause prior to the issuance of a certificate of insurance.

    NOW THEREFORE BE IT RESOLVED that Council authorizes the Director of Operations and Facilities and the Clerk to sign the revised agreement to ensure timely availability of the municipal lands for snowmobile use, pending the approval and satisfaction of the municipal solicitor on an amended indemnification clause.

    Carried
  • 25-011
    Moved by:Councillor Emery
    Seconded by:Councillor Lundy

    NOW THEREFORE BE IT RESOLVED that Council approves the Branding and Implementation Plan, along with the associated revised budget, as presented, at a cost of $31,500, subject to budgetary considerations.

    Carried
  • 25-012
    Moved by:Councillor Lundy
    Seconded by:Councillor Ashley

    NOW THEREFORE BE IT RESOLVED that Council approves the associated capital budget, as presented, at a cost of $45,000, subject to budgetary considerations.

    Carried
  • 25-013
    Moved by:Councillor Sheard
    Seconded by:Councillor MacLeod

    WHEREAS North Shore Road is one of the most frequently traveled roads in the Township of The Archipelago; and

    WHEREAS the proposed 2025 rehabilitation project of North Shore Road will improve the road’s performance and enhance community safety; and

    WHEREAS to adequately meet the construction timelines and obtain competitive bids, it is necessary to tender the project prior to the approval of the 2025 budget.

    NOW THEREFORE BE IT RESOLVED that Council approves the tendering of the North Shore Road rehabilitation project in advance of the approval of the 2025 budget.

    Carried
  • 25-014
    Moved by:Councillor Lundy
    Seconded by:Councillor Emery

    WHEREAS one of the four docks at the Pointe au Baril Wharf is in need of replacement due to deteriorating condition; and

    WHEREAS the dock at Community Centre & Nursing Station property is failing and should be considered for replacement if repairs are not feasible; and 

    WHEREAS to adequately meet the construction timelines and obtain competitive bids, it is necessary to tender the project prior to the approval of the 2025 budget.

    NOW THEREFORE BE IT RESOLVED that Council approves the tendering of the Wharf Dock and Community Centre & Nursing Station Dock replacement project, in advance of the approval of the 2025 budget.

    Carried
  • 25-015
    Moved by:Councillor Ashley
    Seconded by:Councillor Frost

    WHEREAS in June 2021 Belvedere Heights Home For the Aged Board of Management refunded a portion of the Township of The Archipelago’s municipal levy, at their auditors request; and

    WHEREAS at that time, Belvedere Heights advised municipalities to hold the funds in reserves for future projects and/or unforeseen circumstances; and 

    WHEREAS Belvedere Heights is proposing to buy back life lease units and/or make capital infrastructure repairs to the home and has requested that The Archipelago return the funds.

    NOW THEREFORE BE IT RESOLVED that Council for the Corporation of the Township of The Archipelago hereby authorized the Treasurer to return reserve funds, in the amount of $152,466.00, to Belvedere Heights in 2025 prior to budget approval.   

    Carried

17.

 
  • 2025-01
    Moved by:Councillor Cade Fraser
    Seconded by:Councillor Emery

    That By-law 2025-01, being a By-law to Impose Fees and Charges on Certain Classes of Persons for the Cost of Fire Protection Services (Crane Lake Area), be read and finally passed on the 17th day of January, 2025. 

    Carried
  • 2025-02
    Moved by:Councillor MacLeod
    Seconded by:Councillor Zanussi

    That By-law 2025-02, being a By-law to close and stop up that part of the original shore road allowance along the shores of Crane Lake, in front of Lot 21, Concession 10, and Part of Lot 21, Concession 10 Shown as 66’ Road Allowance on Summer Resort Location DA-7, in the geographic Township of Conger, in the Township of The Archipelago, District of Parry Sound, designated as Part 1, Plan 42R-22625 and to sell Part 1, according to Plan 42R-22625 (McCashew), be read and finally passed on the 17th day of January, 2025. 

    Carried
  • 2025-03
    Moved by:Councillor Frost
    Seconded by:Councillor Zanussi

    That By-law 2025-03, being a By-law to Appoint a Chief Building Official, be read and finally passed on the 17th day of January, 2025. 

    Carried
  • 2025-04
    Moved by:Councillor Sheard
    Seconded by:Councillor Frost

    That By-law 2025-04, being a By-law to Prohibit or Regulate the Removal of Topsoil, the Placing or Dumping of Fill and the Alteration of the Grade of Land within the Township of The Archipelago, be read and finally passed on the 17th day of January, 2025. 

    Carried
  • 2025-05
    Moved by:Councillor Manners
    Seconded by:Councillor Frost

    That By-law 2025-05, being a By-law to Regulate the Protection, Preservation, and Removal of Trees within the Township of The Archipelago, be read and finally passed on the 17th day of January, 2025. 

    Carried
  • Several Members of Council expressed opposition to the amendment, emphasizing that the revision would negatively impact wards outside of Ward 4. It was noted that this change could be reconsidered during a future review of the By-law.

    Amendment:
    25-016
    Moved by:Councillor Ashley
    Seconded by:Councillor Zanussi

    NOW THEREFORE BE IT RESOLVED that the exemption in Section 5(a) i., that currently reads "to a maximum width of 25% of the lot frontage of the site or to a maximum width of 25m, whichever is the lesser.", be amended to read "to a maximum width of 50m".

    Defeated

Council recessed for a break at 10:35 a.m. and resumed regular business as 10:48 a.m. 

  • 2025-06
    Moved by:Councillor Frost
    Seconded by:Councillor Manners

    That By-law 2025-06, being a By-law to Prescribe a Tariff of Fees for Various Types of Planning Applications, be read and finally passed on the 17th day of January, 2025. 

    Carried
  • 2025-07
    Moved by:Councillor Manners
    Seconded by:Councillor Emery

    That By-law 2025-07, being a By-law to amend By-law 2017-07, being a By-law for governing the calling, place and proceedings of meetings of Council, Task Forces and Committees of Council for the Township of The Archipelago, be read and finally passed on the 17th day of January, 2025. 

    Carried
  • 2025-08
    Moved by:Councillor Ashley
    Seconded by:Councillor Emery

    That By-law 2025-08, being a By-law to Authorize a Loan Guarantee for the Belvedere Heights Home For the Aged Board of Management, be read and finally passed on the 17th day of January, 2025. 

    Carried
  • 2025-09
    Moved by:Councillor Emery
    Seconded by:Councillor Manners

    That By-law 2025-09, being a By-law to Authorize the Execution of a Conditional Contribution Agreement Between Northern Ontario Heritage Fund Corporation and The Corporation of the Township of The Archipelago for Community Enhancement Program 7500216 Pointe Au Baril Rink renovation, be read and finally passed on the 17th day of January, 2025. 

    Carried

Councillor Sheard updated Council on the Skerryvore Ratepayers Association’s (SRA) application to the Northern Ontario Heritage Fund Corporation (NOHFC). He noted that the SRA has revised its initial application, which was previously denied, for the second round of NOHFC funding and plans to seek feedback from Township staff before resubmitting. Councillor Sheard reported that the SRA has successfully fundraised nearly $50,000 for the construction of their community pavilion. 

Councillor Frost updated Council on the recent activities of the Georgian Bay Association's (GBA) Floating Homes Committee. It was reported that the Committee is in the final stages of completing its "white paper" on reporting floating accommodations. Once finalized, the document will be shared with Council and staff. Council was also informed that Georgian Bay Township and the Township of Severn have passed By-laws to address this issue within their jurisdictions.

Council recessed for a break at 11:20 a.m. and resumed business at 1:00 p.m. 

  • 2025-10
    Moved by:Councillor Cade Fraser
    Seconded by:Councillor MacLeod

    That By-law 2025-10, being a By-law to Confirm the Proceedings of the Regular Meeting of Council held on January 17, 2025, be read and finally passed on the 17th day of January, 2025. 

    Carried
  • 25-019
    Moved by:Councillor Frost
    Seconded by:Councillor Cade Fraser

    NOW THEREFORE BE IT RESOLVED that the Regular Meeting of Council held on January 17, 2025 be adjourned at 2:14 p.m.

    Carried
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